Audit Scope - Jax Code Academy

Step 1: Audit Planning – Developing the Scope

The scope defines the boundaries of the audit. It specifies which parts of your organization, processes, and quality management system (QMS) will be reviewed. For Jax Code Academy, we’ll focus on the processes that are critical to delivering your coding bootcamp services.

Key Questions to Define the Scope:

1. What processes are critical to Jax Code Academy’s operations?
   • Curriculum development and delivery
   • Student enrollment and onboarding
   • Instructor training and performance evaluation
   • Student support and feedback mechanisms
   • Document control and record-keeping
   • Continuous improvement processes
2. What are the key objectives of the audit?
   • Verify compliance with ISO 9001 requirements.
   • Ensure that processes are effective and efficient.
   • Identify gaps or areas for improvement in the QMS.
3. What are the boundaries of the audit?
   • Focus on internal processes (e.g., not external suppliers or partners).
   • Limit the audit to the current academic term or recent operations.
4. What resources are available for the audit?
   • Time: How many days or hours can you dedicate to the audit?
   • Personnel: Who will be involved (e.g., instructors, administrators)?
   • Documentation: What records and documents are available for review?

Proposed Scope for Jax Code Academy’s Internal Audit

Based on the above, here’s a draft scope for your audit:

Audit Scope:

This internal audit will evaluate the effectiveness of Jax Code Academy’s quality management system (QMS) in compliance with ISO 9001:2015 requirements. The audit will focus on the following key processes:

1. Curriculum Development and Delivery: Review how the curriculum is designed, updated, and delivered to ensure it meets student and industry needs.
2. Student Enrollment and Onboarding: Assess the process for enrolling students, collecting feedback, and ensuring a smooth onboarding experience.
3. Instructor Training and Performance Evaluation: Evaluate how instructors are trained, assessed, and supported to deliver high-quality instruction.
4. Student Support and Feedback Mechanisms: Examine how student feedback is collected, analyzed, and used to improve services.
5. Document Control and Record-Keeping: Verify that all QMS documents (e.g., policies, procedures, records) are properly controlled and maintained.
6. Continuous Improvement Processes: Review how the organization identifies opportunities for improvement and implements corrective actions.

Audit Boundaries:

• The audit will focus on internal processes and exclude external suppliers or partners.
• The review will cover operations from the most recent academic term.

Audit Objectives:

• Verify compliance with ISO 9001:2015 requirements.
• Identify areas for improvement in the QMS.
• Ensure processes are effective and aligned with organizational goals.

Next Steps:

1. Review and Finalize the Scope: Does this scope cover all the critical areas of Jax Code Academy’s operations? If not, let’s adjust it.
2. Set Objectives and Criteria: Once the scope is finalized, we’ll define specific objectives and reference the relevant ISO 9001 clauses.
3. Schedule and Resources: We’ll create a timeline for the audit and identify the resources needed.

How to Document the Scope

Documenting the scope is a critical step in the audit process. It ensures clarity and provides a reference point for everyone involved in the audit. Here’s how to do it:

What to Include in the Audit Scope Document

Here’s a template for documenting the scope:

Audit Scope Document

• Audit Title: Internal ISO 9001:2015 Audit of Jax Code Academy
• Auditor: Stephen Fitzmeyer
• Date: [Insert Date]

1. Purpose of the Audit

• To evaluate the effectiveness of Jax Code Academy’s quality management system (QMS) in compliance with ISO 9001:2015 requirements.
• To identify areas for improvement and ensure processes are aligned with organizational goals.

2. Scope of the Audit

This audit will cover the following processes within Jax Code Academy:

1. Curriculum Development and Delivery
2. Student Enrollment and Onboarding
3. Instructor Training and Performance Evaluation
4. Student Support and Feedback Mechanisms
5. Document Control and Record-Keeping
6. Continuous Improvement Processes

Boundaries:

• The audit will focus on internal processes and exclude external suppliers or partners.
• The review will cover operations from the most recent academic term.

3. Audit Objectives

• Verify compliance with ISO 9001:2015 requirements.
• Identify gaps or areas for improvement in the QMS.
• Ensure processes are effective and efficient.

4. Audit Criteria

• Relevant clauses of ISO 9001:2015 (e.g., Clause 4: Context of the Organization, Clause 8: Operation, etc.).
• Jax Code Academy’s internal policies, procedures, and quality objectives.

5. Resources Required

• Timeframe: [Insert start and end dates]
• Personnel: Instructors, administrators, and support staff.
• Documentation: Quality manual, procedures, records, and previous audit reports.

6. Stakeholders

• Auditees: [List key personnel or departments involved]
• Audit Team: Stephen Fitzmeyer (Lead Auditor)

7. Deliverables

• Draft audit report with findings and recommendations.
• Final audit report distributed to management.

Where to Write It Down

You can document the scope in:

1. A Word Document or Google Doc: This is a simple and shareable format.
2. A Spreadsheet: If you prefer a more structured format, you can use Excel or Google Sheets.
3. Audit Management Software: If your company uses audit management tools, you can create the scope directly in the software.

Is This a Checklist?

No, this is not a checklist. The Audit Scope Document is a high-level plan that outlines what will be audited, why, and how. The checklist comes later in Step 2: Audit Preparation, where you’ll create a detailed list of questions or tasks to guide the audit process.

Next Steps:

1. Finalize the Scope Document: Review the template above and make any adjustments specific to Jax Code Academy.
2. Share with Stakeholders: Once finalized, share the document with relevant team members for feedback and approval.
3. Proceed to Step 1.2: Set Objectives and Criteria: We’ll define specific objectives and reference the relevant ISO 9001 clauses.