Audit Information - Jax Code Academy

ISO 9001 Framework Audit

Step 1: Audit Planning

In this initial phase, you'll define the audit's purpose, scope, and objectives. Since you're auditing Jax Code Academy under the ISO 9001 framework, consider the following:

Define the Audit Scope: Identify which parts of your quality management system you'll review (e.g., training processes, customer feedback, document control, etc.). UC
Set Objectives: Clarify what you want to achieve. For example, verifying compliance with ISO 9001 requirements and identifying areas for improvement.
Determine Criteria: Reference the relevant clauses of ISO 9001 that will serve as your audit benchmarks.
Schedule and Resources: Establish a timeline for the audit and note any resources or documentation you'll need.

Step 2: Audit Preparation

In this phase, you'll get everything ready for the on-site activities of the audit:

Document Review: Gather all relevant quality management system documentation such as the quality manual, procedures, previous audit reports, and any work instructions that pertain to Jax Code Academy.
Develop an Audit Checklist: Create a checklist or list of audit questions tailored to the processes and areas you plan to review. Ensure these questions align with the ISO 9001 requirements and your audit objectives.
Notification and Communication: Inform relevant departments and personnel about the upcoming audit, its purpose, and the schedule. This helps ensure they are prepared to provide the necessary information and documentation.
Resource and Logistics Planning: Confirm that you have access to all required resources, such as meeting rooms, access to documents, and any specific tools or equipment needed for the audit.

Step 3: Audit Execution

Now it's time to conduct the actual audit activities. This phase involves:

Opening Meeting: Begin with an opening meeting with key personnel. Introduce yourself, outline the audit process, confirm the audit scope, and set expectations.
Conduct Interviews and Observations: Speak with employees, observe processes in action, and review on-site documentation. Ask targeted questions to assess compliance with ISO 9001 requirements.
Collect Evidence: Record your observations, interview notes, and any relevant documentation that demonstrate how processes are carried out.
Maintain Objectivity: Ensure that your approach remains impartial and that you verify evidence against established criteria.

Step 4: Audit Reporting

In this phase, you compile and communicate your audit findings. Key activities include:

Draft the Report: Summarize the audit objectives, scope, methodology, and findings. Detail both areas of compliance and any non-conformities or opportunities for improvement.
Evidence Presentation: Include clear references to the evidence collected (observations, interview notes, documentation reviews) that support your findings.
Recommendations: Provide actionable recommendations for addressing any identified non-conformities or process gaps.
Feedback Loop: Circulate the draft report among key stakeholders for review and clarification, ensuring that all perspectives are considered.
Final Report and Distribution: Finalize the report and distribute it to the relevant management and team members to initiate corrective actions if necessary.